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Regenerating Records: Renewing Our Collections Through Enhanced Description
Friday November 15, 2024 11:00am - 11:45am HST
[Online] Track 3
“Why is this record so brief? The book discusses all these Oʻahu beaches, yet no one can find it when a beach name is searched.” This question, raised by a public services librarian in the University of Hawaiʻi at Mānoa’s Hawaiian collection with the collection’s original cataloger, brought up the issue of inadequate records and the inequalities they can create when patrons look for information, particularly for older materials. These records are often based on the limitations of the card catalog, whose parameters no longer dictate our work. What can be done? How can we hoʻokupu these records so that they can sprout with more access points to meet patron queries?

Through taking a collaborative approach to enhanced description, Hamilton Library’s Hawaiian collection created the table of contents and description project. In this project, public and collection services work together to increase the discoverability of Hawaiian and Pacific materials by adding the table of contents (MARC 505) and descriptions (MARC 520) to bibliographic records for Hawaiʻi titles that are in commonly researched subject areas. By working together, circulation students, staff, and librarians created workflows for a sustainable system to improve Hawaiian and Pacific Collection records in our catalog. The enhanced records aid not only researchers in our local community, but, through the use of the OCLC shared catalog, libraries and researchers around the world. We’ll discuss the issues of limited catalog record descriptions and our collaborative process of setting standards, creating workflows, adjusting expectations and evaluating the impact of this shared work.
Speakers
MJ

Margaret Joyce

Hawaiian Materials Cataloging/Metadata Librarian, University of Hawaiʻi at Mānoa
KS

Kapena Shim

Librarian, Hawaiian Collection Librarian, University of Hawaiʻi at Mānoa
Kapena is a Hawaiʻi Specialist Librarian in the Hawaiian Collection at Hamilton Library at the University of Hawaiʻi at Mānoa. He received an MLISc and a dual BA in Hawaiian Studies and Hawaiian Language from the University of Hawaiʻi at Mānoa.
Friday November 15, 2024 11:00am - 11:45am HST
[Online] Track 3
  Breakout Session

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